Shelter Valley Folk Festival, Sept. 3 to Sept. 5, 2010

Shelter Valley Folk Festival
Volunteer Roles 2009

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Business
Communications
Fundraising
Hospitality
Performer Services
Production

Public Food
Resources
Site
Village
Volunteers

Please note that roles shown in grey have already been filled, or will not be filled till 2010, as noted.
Artistic Director
Status	Role	Pre- Festival Role	During Festival Role	Post- Festival Role	Hours Req'd	Detailed Description of Role
Filled	Artistic Director	yes	yes	yes	300	Year round Board appointed role. Responsible for coordinating the development, distribution, collection and tracking of all performer packages (contracts, info sheet, Tech rider, hospitality needs). Organizes and oversees performer payroll.

Business :: back to top
Status	Role	Pre- Festival Role	During Festival Role	Post- Festival Role	Hours Req'd	Detailed Description of Role
Filled	Business Coordinator	yes	yes	yes	1000	Year round Board appointed Yellow Shirt role. Represents Business area on Organizing Committee. Works closely with the Executive Director to co-ordinate grant applications, budgets, office management, contracts, insurance, licenses and agreements, finances. Coordinates ticket and merchandise acquisition.
2010	Business Assistant Coordinator	yes	yes	yes	100	Works closely to assist Business Coordinator. Requires significant availability before and during festival, and minimal time after festival. Responsible for tracking crew hours. Good “people” skills necessary. Word processing and organization skills are an asset.
Filled	Office Manager	yes	yes	yes	100	Heads up office functions, including training and scheduling volunteer office staff; facilitates sign-up of new volunteers; provides information to and builds goodwill with public; manages in-person ticket sales and telephone ticket sales. Responsible for tracking crew hours.
Filled	Summer Office Moving Crew	yes	no	yes	20	Members of this crew will help set up and take down the summer office. This requires work in May/June and end of August. Some post Festival work may be required.
Filled	Office Staff	yes	no	no	20	Staffs office, providing information to and building goodwill with public; in-person and telephone ticket sales; help sign-up of new volunteers; other organizational support as needed. To ease scheduling, we'd prefer (but not required) to have volunteers who can provide a consistent shift (e.g., one shift a week) through late-July and August.
Filled	Systems Crew Chief	yes	no	yes	100	Work closely with Coordinators to develop and maintain a database for all contact information and registration requirements. Requires significant availability before, and minimal time after festival. Highly technical position. Must be familiar with database protocols and programming skills. Responsible for tracking crew hours.
2010	Systems Assistant Crew Chief	yes	no	yes	24	Shadows and assists Systems Crew Chief as required.
2010	Systems Crew	yes	no	no	20+	Work closely with Systems Crew Chief to develop and maintain the database.
Filled	Merchandise Sourcing Crew Chief	yes	no	no	50	Works with Business Coordinator to research and organize all SVFF merch sales inventory and volunteer t-shirts. Liases with Communications Coordinator regarding merch marketing.
Filled	Merchandise Crew Chief	yes	yes	yes	30	Works with AD to coordinate artist CD check in and sales; organizes and supervises festival sales crew. Responsible for tracking crew hours.
Filled	Ticket Distribution Crew Chief	yes	yes	yes	100	Manage ticket sales and distribution, coordinating with office staff, finance staff, exec director, onsite sales staff, under direction of Business Coordinator. Responsible for tracking crew hours.
Filled	Ticket Assistant Crew Chief	yes	yes	no	20	Work with Ticket Distribution Crew Chief to manage ticket sales.
Filled	Sales Crew	no	yes	no	12	Works with one of Ticket Distribution Crew Chief to sell tickets at the Box Office; Merch Crew Chief in the Merch Tent; or Business Coordinator to sell scrip at the Scrip Booth.
Filled	Cash Management Assistant Coordinator	yes	yes	yes	100	Works with Business Coordinator to monitor cash management before and during the festival. Reconciles cash records for submission to Board Treasurer.
Filled	Cash Management Crew Chief	yes	yes	yes	40	Manages cash during festival. Requires some advance and post-festival work. Responsible for tracking crew hours.
Filled	Cash Management Crew	no	yes	no	12	Works with Cash Management Crew Chief during festival. May require one additional training session before the festival at the office.
Filled	Information & Lost Parents Crew Chief	yes	yes	no	20	Coordinates training and schedules for Information & Lost Parents Crew. On-site coordination and trouble-shooting for the crew. Responsible for tracking crew hours. Police reference check required- contact Volunteer Coordinator for details.
Filled	Information & Lost Parents Crew	no	yes	no	12	Duties include meeting public, providing information about festival or Shelter Valley area, register parents and children. Also sells scrip and raffle tickets. Police reference check required- contact Volunteer Coordinator for details.
Filled	Raffle Crew Chief	yes	yes	yes	30	Organize raffle license and reporting, raffle prize acquisition, advance and on-site sales of raffle tickets, advance and on-site display of prizes, draw, prize distribution. Coordinate with Cash Management Crew Chief and sales crews.
2010	Ass't Raffle Crew Chief	yes	yes	yes	20	Shadows and assists Raffle Crew Chief as needed.

COMMUNICATIONS :: back to top
Status	Role	Pre- Festival Role	During Festival Role	Post- Festival Role	Hours Req'd	Detailed Description of Role
Filled	Communications Coordinator	yes	yes	yes	500	Year round Board appointed Yellow Shirt Role. Represents Communications needs on Organizing Committee. Coordinates all aspects of communications for the festival; these will include Advertising, Promotions, Event Organization and Media and Public Relations.
2010	Communications Assistant Coordinator	yes	yes	no	40	Works closely with Communications Coordinator to marshal media coverage before the festival and on the festival site. Ensures that those who review SVFF or help enable the festival have an experience that exceeds expectations. Poise, diplomacy and excellent communication skills are necessities.
Filled	Living Archive Crew Chief	yes	yes	yes	50	Oversees recording of festival material, monitors safe long term storage and maintains records of archived materials. Sets up Archive tent, receives materials from public and volunteers. Responsible for tracking crew hours.
Filled	Festival Photographer	yes	yes	yes	50	Works under the Living Archive Crew Chief, in consultation with the Artistic Director, to record and edit festival images to be used in various ways, such as posters, publications, web site and festival related presentations. Requires knowledge and skill in digital photography.
Filled	Festival Videographer	yes	yes	yes	50	Works closely with the Artistic Director to record and edit festival images to be used in various ways, such as posters, publications, web site and festival related presentations. Requires knowledge and skill with video recording equipment.
Filled	Living Archive Crew	yes	yes	yes	20	Adds photos to database, tagging and saving; greets the public; creats public displays; works on notebooks and gofer tasks as needed. Computer comfort a must and ability to engage with strangers a definite plus. Must be able to take direction well and switch tasks as needed.
Filled	Programme Crew Chief	yes	no	no	50	Work closely with the Communications Coordinator, liaises with Operating Committee to plan, develop, lay out and prepare festival programme for printing. Responsible for tracking crew hours. Computer graphics and layout skills essential.
Filled	Programme Editor	yes	no	no	20	Collects information from yellow shirts, edits, coordinates layout with programme designer, coordinates proof-reading by contributors, final sign-off with Communications Coordinator and Exec Director.
Filled	Graphic Designer	yes	no	no	20+	Works closely with the Communications Coordinator on all aspects of design and layout of promotional material for the festival in off-set press ready files. These include the annual poster, flyer, tickets, print ads, business cards, and promotional materials. Experience with Quark and/or Photoshop an asset.
Filled	Postering Crew Chief	yes	no	no	50	Work closely with the Communications Coordinator to get early bird and festival posters located in key communities in Northumberland county and beyond, as early as possible. Responsible for tracking crew hours.
Filled	Postering Assistant Crew Chief	yes	no	no	24	Assists Postering Crew Chief to coordinate postering campaign.
Filled	Postering Crew - Cobourg	yes	no	no	20	Posts early bird and festival posters in Cobourg. Record locations postered. Vehicle an asset.
Filled	Postering Crew - Port Hope	yes	no	no	15	Posts early bird and festival posters in Port Hope. Record locations postered. Vehicle an asset.
Filled	Postering Crew - Northumberland County	yes	no	no	20	Posts early bird and festival posters in Northumberland County, except Cobourg & Port Hope. Record locations postered. Vehicle required.
Filled	Postering Crew - Peterborough	yes	no	no	15	Posts early bird and festival posters in Peterborough. Record locations postered. Vehicle an asset.
Filled	Postering Crew - Kingston	yes	no	no	15	Posts early bird and festival posters in Kingston. Record locations postered. Vehicle an asset
Filled	Postering Crew - Toronto	yes	no	no	20	Posts early bird and festival posters in Toronto. Record locations postered. Vehicle an asset.
Filled	Postering Crew - Ottawa	yes	no	no	15	Posts early bird and festival posters in Ottawa. Record locations postered. Vehicle an asset.
Filled	Postering Crew - Guelph	yes	no	no	15	Posts early bird and festival posters in Guelph. Record locations postered. Vehicle an asset.
2010	Events Crew Chief	yes	no	yes	50	Works closely with the Communications Coordinator to plan and execute various public events, including Canada Day Parades in Cobourg and Grafton, Gala in February, SVFF In The Schools program, Songwriters Showcase, Opening of Summer Office, Chili Cook-off, Dragon Boat Races, and other promotional activities. Responsible for tracking crew hours. Event planning experience an asset.
2010	Events Crew	yes	no	yes	20	Work with the Events Crew Chief on executing public event plans.
2010	Media Relations Crew Chief	yes	no	no	100	Works closely with the Communications Coordinator on all aspects of planning, developing and designing marketing and promotional material for the festival. This includes overseeing the writing and distribution of all media releases and invitations, and promotional messaging. Annually reviews media contact list to ensure accuracy. Responsible for tracking crew hours.
2010	Media Crew	yes	no	no	50	Works closely with the Media Relations Crew Chief on all aspects of planning, developing and designing promotional material for the festival. These will include posters, tickets, media material, business cards, etc.
Filled	Website Crew Chief	yes	no	yes	50	Works closely with Artistic Director and Communications Coordinator to ensure that existing website is current, informative, meaningful & effective as a tool for generating interest and action.

FUNDRAISING :: back to top
Status	Role	Pre- Festival Role	During Festival Role	Post- Festival Role	Hours Req'd	Detailed Description of Role
2010	Fundraising Coordinator	yes	yes	yes	800	Working with the Executive Director, this role is responsible for overseeing and organizing the street-level fundraising campaign. Supports the fundraising team. Coordinates mailings for individual and business donor requests, seeks new sponsors and, with crew chiefs, manages data files and financial records for donations, communicates with the web master regarding posting sponsors to the website. Good organizational skills and computer skills in Word and Excel needed.
2010	Fundraising Assistant Coordinator	yes	no	yes	100	Assists the Fundraising Coordinator. This position requires strong communication and organizational skills. Responsible for tracking crew hours. Strong computer skills are an asset.
2010	Fundraising Data Manager	yes	no	yes	100	Manages data entries and maintenance of spreadsheets for tracking donors and donations. Requires skill with data management programs and strong organizational skills.
Filled	General Fundraising Crew Chief	yes	no	yes	50	Communicates with the general fundraising volunteers to ensure that the timelines are supported. Collects bi-weekly call-out reports from the crew members and assists with any incomplete calls for each cycle. Responsible for tracking crew hours. Requires strong organizational and communication skills. Computer skills are an asset.
2010	General Fundraising Crew	yes	no	no	50	Contacts assigned donors by phone to request cash donations. Report to the General Fundraising Crew Chief. Requires good communication skills. Skill with Word an asset.
Filled	Grant Writing Crew Chief	yes	no	yes	50	This is a year round role to help prepare grant applications for SVFF. Excellent writing skills required.
2010	Fundraising Events Crew Chief	yes	no	yes	50	A year-round role to assist in coordination of fundraising events and initiatives for SVFF
Filled	Fundraising Events Crew	yes	no	yes	20	A year-round role to assist the Fundraising Events Crew Chief in coordination of fundraising events and initiatives for SVFF

HOSPITALITY :: back to top
Status	Role	Pre- Festival Role	During Festival Role	Post- Festival Role	Hours Req'd	Detailed Description of Role
Filled	Hospitality Coordinator	yes	yes	yes	500	Year round Board appointed Yellow Shirt Role. Represents Hospitality on the Organizing Committee. The Hospitality Co-ordinator is an energetic, organized optimistic person who loves bedlam, fun and good food. Responsible for the health and safety of a large crew of cooks and dishwashers, the food safety of the volunteers and performers at the festival, and the nourishing of bodies and souls throughout the festival. Food Handling course and cooking experience are assets.
Filled	Hospitality Assistant Coordinator	yes	yes	yes	250	The Hospitality Assistant Coordinator is a multi-tasking foodie, with the ability to problem solve and create delicious food out of thin air, who loves to work in a crowded environment with lots of action and activity. Responsible for tracking crew hours. This job requires many hours prior to the festival of meetings, phoning and organizing. Food Handling course and cooking experience are assets.
Filled	Sourcing & Set-up Crew Chief	yes	yes	no	50	Seasonal role - May to September. You are available to source food prior to the festival and especially the week before the festival - leading the crew changing a field into a kitchen! This is the job for you if you can read a floorplan, know the county, and can direct volunteers in both kitchen organization and meal prep. Responsible for tracking crew hours. Food Handling course and cooking experience are assets.
Filled	Kitchen Set-up & Prep Crew	yes	no	no	24	You are available the week before the festival - helping to change a field into a kitchen! Once we have the counters in place, and the stoves are working, we gather foods from all around the county, and slice and dice and get things prepped for the coming festival. Food Handling course and cooking experience are assets.
Filled	Advance Meals	yes	no	no	20	Prepares meals for crews on site during the week before the festival.
Filled	Breakfast Crew Chief	no	yes	no	25	You are a morning person - smiling from the moment your feet hit the ground! You are up before sun-up, giving leadership to other morning people! You and your crew help the rest of the festival off to a great day! Responsible for tracking crew hours. Food Handling course and cooking experience are assets.
Filled	Breakfast Crew	no	yes	no	13	You are the highlight of the volunteer's morning - the maker of coffee and all things good for breakfast. You have an early morning (you start at 6am), but you are done early on Saturday and Sunday! Dish washing when needed. Food Handling course and cooking experience are assets.
Filled	Lunch Crew Chief	no	yes	no	25	You give leadership to the lunch crew - the 'swing shift' helping clean up from breakfast, and getting lunch on the table and cleaned up to make room for the supper crew coming in behind you. You can think on your feet (which are constantly moving), and problem solve well. Responsible for tracking crew hours. Food Handling course and cooking experience are assets.
Filled	Lunch Crew	no	yes	no	13	The lunch crew is the 'swing shift' helping clean up from breakfast, and getting lunch on the table and cleaned up to make room for the supper crew coming in behind you. Lunch is when you see lots of musicians coming to the hospitality kitchen for breakfast! You spend from 9am - 3pm in the kitchen - it's the most "civilized" of the shifts! Dish washing when needed. Food Handling course and cooking experience are assets.
Filled	Supper Crew Chief	no	yes	no	25	The hospitality kitchen is a fast paced place with lots of hungry volunteers, lots of performers, and lots of busy cooks in the kitchen. If you like to sing, cook, chop and laugh, and like to give leadership to the same kind of people, this is the right place for you! Responsible for tracking crew hours. Food Handling course and cooking experience are assets.
	Supper Crew	no	yes	no	13	Supper is when the place is hopping. Lots of hungry volunteers, lots of performers, lots of busy cooks in the kitchen. You are working from just after lunch to early evening. If you like to sing, cook, chop and laugh, this is the right place for you! Dish washing when needed. Food Handling course and cooking experience are assets.
	Dish Crew Short Shifts	no	yes	no	2	Short shifts to make up hours. The dish crew is two hours of wet fun in the hospitality kitchen during and after each meal. If you like a fast paced environment for short spurts this is the place for you. A sense of humour an asset.
Filled	Back Stage Hospitality Host	no	yes	no	12	The Back Stage Host takes care of performers at the barn, sustaining them with cheerfulness, food and beverages to keep them smiling and playing. Responsible for keeping the back stage area tidy. Also keeps Hospitality tent beverage table stocked and tidy.

PERFORMER SERVICES :: back to top
Status	Role	Pre- Festival Role	During Festival Role	Post- Festival Role	Hours Req'd	Detailed Description of Role
Filled	Performer Services Coordinator	yes	yes	yes	500	Year round Board Appointed role. Responsible for coordinating the development, distribution, collection and tracking of all performer packages (contracts, info sheet, Tech rider, hospitality needs). Organize and oversee performer payroll. Requires organized person with computer skills, a fax, regular phone and email correspondence, attendance at month OC planning meetings and area specific meetings
Filled	Performer Services Assistant Coordinator	yes	yes	yes	100	Assists Performer Services Coordinator as needed/requested in advance and during the festival (March to Oct). Computer skills and good communications skills an asset. Involves coordination of artist food, accommodation, and transportation needs, scheduling crews, soliciting In-Kind donations, managing logistics.
2010	Performer Accommodations	yes	no	no	24	Assists Performer Services Assistant Coordinator to solicit and arrange in-kind donations for performer accommodations.
Filled	Performer Services Crew Chief	yes	yes	yes	50	Reports to Assistant Coordinator. Organizes and oversees backstage area, performer hospitality, lock-up. Coordinates CD inventory with Music Market (Merch Tent) Crew Chief.
Filled	Technical Services Crew Chief	yes	yes	yes	50	Organizes & oversees all 3 day stages, stage power, sound equipment, schedules & crews. Creates inventory and solicits “In Kind” contributions. Schedules and transports all local/rental/in kind equipment. Communicates directly with hired Mainstage Sound Crew regarding Mainstage sound/lighting/power needs and coordination of tech riders. Responsible for tracking crew hours. Must be well organized, pro-active, and highly competent with stage/sound equipment. Reports to Assistant Coordinator.
Filled	Side Stage Sound Board Operator	no	yes	no	15	Weekend role reporting to the Technical Services Crew Chief. Responsible for set up and tear down of sidestage sound systems and operation of side stage sound board during Saturday and Sunday workshop concerts. Must be qualified to use stage sound systems (*Practical experience or SVFF endorsed training).
Filled	Main Stage - Stage Manager	no	yes	no	15	Assists set up and strike of stage equipment. Liaises with hired Main Stage Sound Crew. Oversees backstage area and manages mainstage Friday, Saturday and Sunday. Patient, clear communicator with extensive sound system/stage experience. Reports to the hired Sound Company and Performer Services Coordinator.
Filled	Main Stage - Tech Assistant	no	yes	no	15	Assists set up and strike of stage equipment. Patient, clear communicator with extensive sound system/stage experience. Reports to the Stage Manager and hired Sound Company.
Filled	Back Stage Lock-up	no	yes	no	15	Oversees secure Instrument Lock-up in backstage area. Lifts and handles instruments. Reports to Performer Services Crew Chief.
Filled	Side Stage Host	yes	yes	no	12	Emcees daytime workshop stage. Responsible for welcoming all artists at the side stage, ensuring stage is ready for start time, starting each workshop on the hour, introducing the workshop to the audience, introducing each artist, prompting 5 minutes to end of workshop at 45 mins past the hour, ending workshop on time at 10 minutes to the hour. Responsible for moderating a symposium. Some advance prep work required for symposium.
	Performers' Chauffeur	yes	yes	yes	20	Picks up performers arriving at the airport, bus or train, and returns them to make departure times. Picks up and drops off at hotel in morning and at evening/night. Must have valid G driver's license. Reports to Performer Services Crew Chief.

PRODUCTION :: back to top
Status	Role	Pre- Festival Role	During Festival Role	Post- Festival Role	Hours Req'd	Detailed Description of Role
Filled	Production Coordinator	yes	yes	yes	500	Year round Board appointed role. Responsible for helping fellow committee members track important tasks and dates and for managing production aspects of the festival, such as the daytime access needs of volunteers, performers, contributors and the public.
2010	Production Assistant Coordinator	yes	yes	yes	100	Coordinate, train and supervise festival access staff. Responsible for tracking crew hours.
Filled	Access Crew Chief	yes	yes	yes	75	Coordinates all on site access needs for volunteers and contributors, and for public (wristbands, food passes, lanyards, name badges), under direction of Production Coordinator. Responsible for tracking crew hours.
	Access Crew	no	yes	no	12	May be assigned to a variety of roles, including wristbanding people and providing day-time security at various gates.
Filled	Camp Check-In Crew Chief	no	yes	no	15	Leads crew for public and volunteers checking in for camping during the festival. Responsible for tracking crew hours. Begins on Friday of festival.
Filled	Camp Check-In Crew	no	yes	no	12	Assist with checking in public and volunteers at camping gate.

PUBLIC FOOD :: back to top
Status	Role	Pre- Festival Role	During Festival Role	Post- Festival Role	Hours Req'd	Detailed Description of Role
Filled	Public Food Coordinator	yes	yes	yes	150	Year round Board appointed Yellow Shirt Role. Represents Public Food on the Organizing Committee. Finds and arranges delivery of all equipment, coordinates load in and out, liaises with vendors once contract in place. Coordinates with Site Coordinator for power and lighting needs, communications, and eco team issues.
Filled	Provisions Crew Chief	yes	yes	yes	50	Supervises Pre & Post Festival Cooks to prepeare apple crisp, and food for Showcase of Delectables. Sources and obtains food supplies for SVFF and Community booths at festival. Monitors and maintains food supplies during festival. Responsible for tracking
Filled	Pre- and Post Festival Cook	yes	no	yes	18	Mixes topping; washes, peels, and slice apples; assembles and bakes crisp. Transport. Post festival also involves serving at the Showcase of Delectables.
Filled	Prep & Serve Crew Chief	yes	yes	no	40	Work closely with the Public Food Coordinator in all aspects of running the SVFF and Community booths. Coordinates crew shifts in SVFF booth. Welcomes vendors as they arrive and is available to trouble shoot for them if Coordinator is not available. Responsible for tracking crew hours.
Filled	Prep and Serve Crew	no	yes	no	12	Wash & slice tomatoes; scrub & wrap potatoes; shuck corn; set out condiments on serving counter, serve public.

RESOURCES :: back to top
Status	Role	Pre- Festival Role	During Festival Role	Post- Festival Role	Hours Req'd	Detailed Description of Role
Filled	Resources Coordinator	yes	yes	yes	500	Year round Board appointed Yellow Shirt Role. Updates itemized inventory of tents and other assets. Inspects all inventory annually and monitors repair list. Arranges pick-up and return of tents, tables, ice cream freezer, refridgerators, mats, BBQs, etc. Communicates with the in-kind donations volunteers to ensure that the timelines are met. Vehicle necessary. Responsible for tracking crew hours.
2010	Inventory Recording Crew	yes	no	yes	24	This is the role for you if you are organized and love systems. This role will involve cataloging our festival inventory and recording them in a system that will be easy to keep up to date. This job will require moving around the festival site several times a day and working with the set up and tear down crews and helping them as necessary.
2010	In-Kind Donors Crew	yes	no	no	50	This is the role for you if you know Northumberland County and what rocks to look under to find in-kind donors for everything from soup to nuts. You are good with people, don't mind contacting prospective donors by phone and in person, and have a good grasp of what the festival adds to our community.
2010	Couriers	yes	no	yes	20	Collects donations from donors. Will report to Fundraising Coordinator. Requires access to transportation.
Filled	Delivery Crew	yes	no	yes	20	Assists the Resources Coordinator to find, transport and return borrowed or rented items. Must be able to lift reasonable weights. Vehicle an asset.
2010	Gofer - Pre-festival	yes	no	no	20	Courier for all areas of the festival, available week before festival. Reports to Resource Coordinator. Valid driver's licence required. Experience driving a van preferred.
2010	Gofer - Festival	no	yes	no	12	Courier for all areas of the festival, available during festival. Reports to Resource Coordinator. Valid driver's licence required. Experience driving a van preferred.
2010	Gofer - Post Festival	no	no	yes	15	Courier for all areas of the festival, available week after festival. Reports to Resource Coordinator. Valid driver's licence required. Experience driving a van preferred.

SITE :: back to top
Status	Role	Pre- Festival Role	During Festival Role	Post- Festival Role	Hours Req'd	Detailed Description of Role
Filled	Site Coordinator	yes	yes	yes	1000	Year round Board appointed Yellow Shirt Role. Represents Site on the Organizing Committee. Coordinates all aspects of site preparation and maintenance, including buildings, grounds, electrical, water supply, safety, security, parking and traffic control, weed control, etc. Ongoing communications with all Site areas.
Filled	Site Assistant Coordinator	yes	yes	yes	100	Works closely with the Site Coordinator both before and during the festival to prepare the site for the festival, and monitor the site during the festival. Physical ability and construction knowledge required. Attends pre-festival meetings.
Filled	Advance Setup Crew Chief	yes	no	no	50	Works closely with the Site Coordinator to prepare every aspect of the site prior to the festival including construction, fencing, grass cutting, etc. Physical ability and construction knowledge required. Attends pre-festival meetings. Available weekdays and weekends. Responsible for tracking crew hours.
Filled	Advance Site Setup Crew	yes	no	no	24	Hard working and willing folks assist with grounds preparation and set up in advance of the festival. Weekend availability and a vehicle will be essential. Potentially a physically demanding task.
	Advance Set-up Short Shift				4	Short shifts as needed to complete volunteer hours. During week prior to festival, hard working and willing folks assist with grounds preparation and set up in advance of the festival. Potentially a physically demanding task.
Filled	Weed Control Crew	yes	no	no	24	Works with the Advance Set-up Crew Chief to identify problem areas on site, develop a plan to keep weeds down, and implement that plan as needed throughout the summer. Requires understanding of the type and use of weed killers.
Filled	Operations Crew	yes	yes	no	50	Up to 2 months before festival, works closely with the Advance Set-up Crew Chief to plan, design and construct all permanent and semi-permanent site facilities including workshop stages, entrances, etc. Physical ability required. Construction knowledge an asset.
Filled	Signs Crew Chief	yes	yes	no	50	Up to 2 months prior to the festival and during festival, works closely with Site Coordinator to plan and produce miscellaneous on-site and off-site signs. Attends pre-festival meetings. Responsible for tracking crew hours.
Filled	Sign Painter	yes	yes	no	24	Up to 2 months prior to Festival, takes direction from the Signs Crew Chief to paint various Festival signs.
Filled	Sign Placer	yes	no	yes	12	Starts Monday before festival to after festival, puts up and takes down roadway signs and on-site signs. Reports to Signs Crew Chief.
Filled	Sign Painter Short Shift	yes	no	no	2	Short shift as needed to complete volunteer hours, Thursday evening or Friday. Paints last minute signs. Reports to Signs Crew Chief.
Filled	Electrical Crew Chief	yes	yes	no	50	Up to 2 months prior to and during festival, works closely with Site Coordinator to plan and lay out all electrical requirements for lighting and sound in music, food, and artisan areas. Attends pre-festival meetings. Responsible for tracking crew hours. MUST be certified electrician.
Filled	Electrical Crew	yes	yes	no	24	Up to 2 months prior to and during festival, assists Electrical Crew Chief in laying out electrical wires and completing all electrical needs. MUST be certified electrician.
Filled	Cozy Up Crew	no	yes	no	15	Patrols the public campground encouraging campers to take up the minimum amount of space they need, so more tents fit in the camp area. Must be available from 11:00 Friday of festival.
Filled	Security Crew Chief	yes	yes	no	100	Responsible for developing a security plan and for round-the-clock security of the site during the Festival including gate control, wrist band checks, night patrol. Supervises up to 30 volunteers. Attends pre-festival meetings. Responsible for tracking crew hours.
Filled	Security Assistant Crew Chief	no	yes	no	16	Assists Security Crew Chief as requested. Must be over 18.
	Day Security Crew	no	yes	no	12	Takes direction from the Security Crew Chief or Assistants to ensure a safe and secure site for all attendees throughout the weekend. Requires appropriate clothing and footwear for all weather and ground conditions.
	Night Security Crew	no	yes	no	16	Takes direction from the Security Crew Chief or Assistants to ensure a safe and secure site for all attendees throughout the weekend. Requires appropriate clothing and footwear for all weather and ground conditions. Mature volunteers needed for night patrol. Must be over 18.
Filled	Parking/Traffic Crew Chief	yes	yes	no	100	Responsible for developing a traffic control plan, and traffic control directing attendees on site. Supervises up to 40 volunteers. Attends pre-festival meetings. Responsible for tracking crew hours.
Filled	Parking Assistant Crew Chief	yes	yes	no	20	Assists Parking & Traffic Crew Chief to prepare parking areas week of the festival and as requested during the festival. Must be at least 16 years of age.
	Parking/Traffic Crew	no	yes	no	12	Takes direction from the Parking/Traffic Crew Chief or Assistants to ensure safe traffic control and orderly on-site parking.
	Parking Crew Short Shifts	no	yes	no	4	Short shifts as needed to complete volunteer hours, takes direction from the Parking/Traffic Crew Chief or Assistants to ensure safe traffic control and orderly on-site parking.
Filled	Eco Team Crew Chief	yes	yes	yes	50	Responsible for composting, recycling and non-recyclable waste management stations. Works with Site Coordinator to plan locations of stations and sets up stations before gate opens. Coordinates Eco Team. Attends pre festival meetings. Responsible for tracking crew hours.
	Eco Assistant Crew Chief	yes	yes	no	20	Assists Eco Team Crew Chief to prepare composting, recycling and non-recyclable waste management stations prior to opening of the festival and as requested during the festival.
	Eco Team	no	yes	no	12	Monitors and ensures compliance at composting, recycling and non-recyclable waste stations. Empties receptacles for on-site disposal.
Filled	Tear Down Crew Chief	yes	no	yes	50	Responsible for tearing down all temporary aspects of the site, including signage, tents, fencing, etc. Works with Resources Coordinator to ensure all assets are inventoried. Attend pre festival meetings. Responsible for tracking crew hours. This task will take up to a week after the festival closes.
Filled	Tear Down Crew	no	no	yes	24	Assists Tear Down Crew Chief in tearing down site and assisting Resource Coordinator to inventory assets. Should be available Sunday, Monday, and next two Saturdays after festival, but expect shifts to be spread out across the week following the festival. Access to a vehicle is an asset.
	Tear Down Short Shift	no	no	yes	2	2-8 hr short shift as needed to complete volunteer hours, on Monday following festival to assist Tear Down Crew as directed by Tear Down Crew Chief.

VILLAGE :: back to top
Status	Role	Pre- Festival Role	During Festival Role	Post- Festival Role	Hours Req'd	Detailed Description of Role
Filled	Village Coordinator	yes	yes	yes	500	Year round Board appointed Yellow Shirt Role. Represents the Artists’, Family and Children’s’, Sustainable Living and Wellness Villages on the Organizing Committee. Organizes a call for submissions; contacts potential contributors; oversees the selection process of contributors. Meets with village crew chiefs to oversee all aspects of village operations. Requires significant availability before, during and after festival.
Filled	Village Assistant Coordinator	yes	yes	no	100	Seasonal role from May to September, assisting Village Coordinator with all aspects of the Artists’, Family and Children’s’, Sustainable Living and Wellness Villages activities. Meets with Village Coordinator and village crew chiefs monthly, to become fam
Filled	Artists' Crew Chief	yes	yes	yes	100	Works closely with Village Coordinator on all tasks related to Artists’ Village. Requires good communication and organizational skills and an understanding of the philosophy of the festival as well as an interest and resourcefulness in the arts field and community. Responsible for tracking crew hours. Requires significant availability before and during festival, and minimal time after festival.
Filled	Artists' Host	no	yes	no	12	Works with Artists' Village Crew Chief to meet, greet and direct contributors as they come on to the village site. Acts as host to the artist contributors during village hours for general assistance and relief. All hours completed during the festival.
Filled	Artists' Workshop Host	yes	yes	no	24	Works closely with the Village Coordinator and Artists' Village Crew Chief to develop, plan and facilitate workshop activities. Requires minimal availability pre-festival and significant availability during the festival.
Filled	Family & Children's Crew Chief	yes	yes	yes	60	Works closely with the Village Coordinator to develop an exciting, safe and welcoming area for children and families. Contacts potential contributors and meets with volunteers to arrange police checks and training regarding festival activities, policies and philosophy. Responsible for tracking crew hours. Requires significant availability before and during festival, and minimal time after festival. Police reference check required- contact Volunteer Coordinator for details.
Filled	Family & Childrens' Guest Programmer	yes	yes	no	50	Works with Family & Children's Village Crew Chief to prepare specialized programming for village activities. Police reference check required- contact Volunteer Coordinator for details.
Filled	Family and Children’s Crew	no	yes	no	15	Assists the Family & Children's Village Crew Chief to facilitate activities and ensure child safety during the festival. Assists children of various age levels with art projects, dispensing art supplies and assisting with clean up. Some pre festival training may be required; most hours are completed during the festival. Police reference check required- contact Volunteer Coordinator for details.
Filled	Sustainable Living Crew Chief	yes	yes	yes	100	Works closely with Village Coordinator. Requires good communication and organizational skills and an understanding of the philosophy of the festival as well as interest and resources within the Sustainable Living field and community. Responsible for tracking crew hours. Requires significant availability before and during festival, and minimal time after festival.
Filled	Sustainable Living Assistant Crew Chief	yes	yes	no	24	Works closely with Sustainable Living Village Crew Chief. Assists with set up and hosting of all area activities. Requires minimal availability pre festival and significant availability during the festival.
Filled	Sustainable Living Resource Tent Host	no	yes	no	12	Assists Sustainable Living Crew Chief and Assistant to host the Resource Tent, maintaining and becoming familiar with materials to offer to the public. All hours completed during the festival.
Filled	Wellness Crew Chief	yes	yes	yes	100	Works closely with Village Coordinator. Requires good communication and organizational skills and an understanding of the philosophy of the festival as well as interest and resources within the Wellness field and community. Responsible for tracking crew hours. Requires significant availability before and during festival, and minimal time after festival.
Filled	Wellness Assistant Crew Chief	yes	yes	no	24	Works closely with Wellness Crew Chief. Assists with set up and hosting of all area activities. Requires minimal availability pre festival and significant availability during the festival.
Filled	Wellness Resource Tent Host	no	yes	no	12	Assist Wellness Crew Chief and Assistant to host the Resource Tent, maintaining and becoming familiar with materials to offer to the public. All hours completed during the festival.

VOLUNTEERS :: back to top
Status	Role	Pre- Festival Role	During Festival Role	Post- Festival Role	Hours Req'd	Detailed Description of Role
Filled	Volunteer Coordinator	yes	yes	yes	1000	Year round Board appointed Yellow Shirt Role. Represents the volunteers on the Organizing Committee. Recruits, assigns and coordinates volunteers. Maintains volunteer database. Provides training and support to Committee members, crew chiefs and volunteers. Plans and facilitates volunteer events prior to and after the festival.
2010	Assistant Volunteer Coordinator	yes	yes	yes	60	Works closely with Volunteer Coordinator. Requires significant availability before and during festival, and minimal time after festival. Responsible for tracking crew hours. Good “people” skills necessary. Word processing and organization skills are assets.
Filled	Check-In Crew Chief	yes	yes	no	50	Coordinates Check-In Crew to meet, greet and direct volunteers, vendors, artists, artisans, and media as they arrive at the festival site. Responsible for tracking crew hours. Requires some availability prior to and significant time commitment during the festival. Good organizing, 'people' skills necessary.
Filled	Check-In Prep Crew	yes	no	no	15	Assists Check-In Crew Chief to inventory t-shirts, sort & fill check-in envelopes with ethics sheets, wristbands, meal tags, etc.
Filled	Check-In Crew	no	yes	no	12	Staffs the Check-In tent to meet, greet and direct media, musicians, vendors, villagers and volunteers as they come on to the festival site. Distributes registration materials to arrivals. Check-In starts on Thursday at noon. Coordinates shifts with the Check-In Crew Chief.
Filled	Floater Crew	no	yes	no	16	Works under direction of Volunteer Coordinator, to assist musicians to load and unload equipment; delivers water to site locations as needed; may fill in for any other festival role, so you must be familiar with all areas of the festival. All hours completed during the festival. Good “people” skills and an ability to be flexible will be necessary, and must have previously been a Shelter Valley Folk Festival volunteer. Police reference check required- contact Volunteer Coordinator for details.

BOARD & COMMITTEE MEMBERS :: back to top
	Board and Committee Members	Yes	No	Yes		A member of the Board of Directors of the SVFF or a Standing Committee member, who has not volunteered for another festival role. ONLY AVAILABLE TO CURRENT MEMBERS OF THE BOARD OF DIRECTORS OR STANDING COMMITTEE MEMBERS OF SVFF.