Shelter Valley Folk Festival
Volunteer Roles 2009
Volunteer Roles 2009
Go to Role Category
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Please note that roles shown in grey have already been filled, or will not be filled till 2010, as noted.
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Artistic Director
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| Status | Role | Pre- Festival Role | During Festival Role | Post- Festival Role | Hours Req'd | Detailed Description of Role |
| Filled | Artistic Director | yes | yes | yes | 300 | Year round Board appointed role. Responsible for coordinating the development, distribution, collection and tracking of all performer packages (contracts, info sheet, Tech rider, hospitality needs). Organizes and oversees performer payroll. |
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Business :: back to top
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| Status | Role | Pre- Festival Role | During Festival Role | Post- Festival Role | Hours Req'd | Detailed Description of Role |
| Filled | Business Coordinator | yes | yes | yes | 1000 | Year round Board appointed Yellow Shirt role. Represents Business area on Organizing Committee. Works closely with the Executive Director to co-ordinate grant applications, budgets, office management, contracts, insurance, licenses and agreements, finances. Coordinates ticket and merchandise acquisition. |
| 2010 | Business Assistant Coordinator | yes | yes | yes | 100 | Works closely to assist Business Coordinator. Requires significant availability before and during festival, and minimal time after festival. Responsible for tracking crew hours. Good “people” skills necessary. Word processing and organization skills are an asset. |
| Filled | Office Manager | yes | yes | yes | 100 | Heads up office functions, including training and scheduling volunteer office staff; facilitates sign-up of new volunteers; provides information to and builds goodwill with public; manages in-person ticket sales and telephone ticket sales. Responsible for tracking crew hours. |
| Filled | Summer Office Moving Crew | yes | no | yes | 20 | Members of this crew will help set up and take down the summer office. This requires work in May/June and end of August. Some post Festival work may be required. |
| Filled | Office Staff | yes | no | no | 20 | Staffs office, providing information to and building goodwill with public; in-person and telephone ticket sales; help sign-up of new volunteers; other organizational support as needed. To ease scheduling, we'd prefer (but not required) to have volunteers who can provide a consistent shift (e.g., one shift a week) through late-July and August. |
| Filled | Systems Crew Chief | yes | no | yes | 100 | Work closely with Coordinators to develop and maintain a database for all contact information and registration requirements. Requires significant availability before, and minimal time after festival. Highly technical position. Must be familiar with database protocols and programming skills. Responsible for tracking crew hours. |
| 2010 | Systems Assistant Crew Chief | yes | no | yes | 24 | Shadows and assists Systems Crew Chief as required. |
| 2010 | Systems Crew | yes | no | no | 20+ | Work closely with Systems Crew Chief to develop and maintain the database. |
| Filled | Merchandise Sourcing Crew Chief | yes | no | no | 50 | Works with Business Coordinator to research and organize all SVFF merch sales inventory and volunteer t-shirts. Liases with Communications Coordinator regarding merch marketing. |
| Filled | Merchandise Crew Chief | yes | yes | yes | 30 | Works with AD to coordinate artist CD check in and sales; organizes and supervises festival sales crew. Responsible for tracking crew hours. |
| Filled | Ticket Distribution Crew Chief | yes | yes | yes | 100 | Manage ticket sales and distribution, coordinating with office staff, finance staff, exec director, onsite sales staff, under direction of Business Coordinator. Responsible for tracking crew hours. |
| Filled | Ticket Assistant Crew Chief | yes | yes | no | 20 | Work with Ticket Distribution Crew Chief to manage ticket sales. |
| Filled | Sales Crew | no | yes | no | 12 | Works with one of Ticket Distribution Crew Chief to sell tickets at the Box Office; Merch Crew Chief in the Merch Tent; or Business Coordinator to sell scrip at the Scrip Booth. |
| Filled | Cash Management Assistant Coordinator | yes | yes | yes | 100 | Works with Business Coordinator to monitor cash management before and during the festival. Reconciles cash records for submission to Board Treasurer. |
| Filled | Cash Management Crew Chief | yes | yes | yes | 40 | Manages cash during festival. Requires some advance and post-festival work. Responsible for tracking crew hours. |
| Filled | Cash Management Crew | no | yes | no | 12 | Works with Cash Management Crew Chief during festival. May require one additional training session before the festival at the office. |
| Filled | Information & Lost Parents Crew Chief | yes | yes | no | 20 | Coordinates training and schedules for Information & Lost Parents Crew. On-site coordination and trouble-shooting for the crew. Responsible for tracking crew hours. Police reference check required- contact Volunteer Coordinator for details. |
| Filled | Information & Lost Parents Crew | no | yes | no | 12 | Duties include meeting public, providing information about festival or Shelter Valley area, register parents and children. Also sells scrip and raffle tickets. Police reference check required- contact Volunteer Coordinator for details. |
| Filled | Raffle Crew Chief | yes | yes | yes | 30 | Organize raffle license and reporting, raffle prize acquisition, advance and on-site sales of raffle tickets, advance and on-site display of prizes, draw, prize distribution. Coordinate with Cash Management Crew Chief and sales crews. |
| 2010 | Ass't Raffle Crew Chief | yes | yes | yes | 20 | Shadows and assists Raffle Crew Chief as needed. |
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COMMUNICATIONS :: back to top
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| Status | Role | Pre- Festival Role | During Festival Role | Post- Festival Role | Hours Req'd | Detailed Description of Role |
| Filled | Communications Coordinator | yes | yes | yes | 500 | Year round Board appointed Yellow Shirt Role. Represents Communications needs on Organizing Committee. Coordinates all aspects of communications for the festival; these will include Advertising, Promotions, Event Organization and Media and Public Relations. |
| 2010 | Communications Assistant Coordinator | yes | yes | no | 40 | Works closely with Communications Coordinator to marshal media coverage before the festival and on the festival site. Ensures that those who review SVFF or help enable the festival have an experience that exceeds expectations. Poise, diplomacy and excellent communication skills are necessities. |
| Filled | Living Archive Crew Chief | yes | yes | yes | 50 | Oversees recording of festival material, monitors safe long term storage and maintains records of archived materials. Sets up Archive tent, receives materials from public and volunteers. Responsible for tracking crew hours. |
| Filled | Festival Photographer | yes | yes | yes | 50 | Works under the Living Archive Crew Chief, in consultation with the Artistic Director, to record and edit festival images to be used in various ways, such as posters, publications, web site and festival related presentations. Requires knowledge and skill in digital photography. |
| Filled | Festival Videographer | yes | yes | yes | 50 | Works closely with the Artistic Director to record and edit festival images to be used in various ways, such as posters, publications, web site and festival related presentations. Requires knowledge and skill with video recording equipment. |
| Filled | Living Archive Crew | yes | yes | yes | 20 | Adds photos to database, tagging and saving; greets the public; creats public displays; works on notebooks and gofer tasks as needed. Computer comfort a must and ability to engage with strangers a definite plus. Must be able to take direction well and switch tasks as needed. |
| Filled | Programme Crew Chief | yes | no | no | 50 | Work closely with the Communications Coordinator, liaises with Operating Committee to plan, develop, lay out and prepare festival programme for printing. Responsible for tracking crew hours. Computer graphics and layout skills essential. |
| Filled | Programme Editor | yes | no | no | 20 | Collects information from yellow shirts, edits, coordinates layout with programme designer, coordinates proof-reading by contributors, final sign-off with Communications Coordinator and Exec Director. |
| Filled | Graphic Designer | yes | no | no | 20+ | Works closely with the Communications Coordinator on all aspects of design and layout of promotional material for the festival in off-set press ready files. These include the annual poster, flyer, tickets, print ads, business cards, and promotional materials. Experience with Quark and/or Photoshop an asset. |
| Filled | Postering Crew Chief | yes | no | no | 50 | Work closely with the Communications Coordinator to get early bird and festival posters located in key communities in Northumberland county and beyond, as early as possible. Responsible for tracking crew hours. |
| Filled | Postering Assistant Crew Chief | yes | no | no | 24 | Assists Postering Crew Chief to coordinate postering campaign. |
| Filled | Postering Crew - Cobourg | yes | no | no | 20 | Posts early bird and festival posters in Cobourg. Record locations postered. Vehicle an asset. |
| Filled | Postering Crew - Port Hope | yes | no | no | 15 | Posts early bird and festival posters in Port Hope. Record locations postered. Vehicle an asset. |
| Filled | Postering Crew - Northumberland County | yes | no | no | 20 | Posts early bird and festival posters in Northumberland County, except Cobourg & Port Hope. Record locations postered. Vehicle required. |
| Filled | Postering Crew - Peterborough | yes | no | no | 15 | Posts early bird and festival posters in Peterborough. Record locations postered. Vehicle an asset. |
| Filled | Postering Crew - Kingston | yes | no | no | 15 | Posts early bird and festival posters in Kingston. Record locations postered. Vehicle an asset |
| Filled | Postering Crew - Toronto | yes | no | no | 20 | Posts early bird and festival posters in Toronto. Record locations postered. Vehicle an asset. |
| Filled | Postering Crew - Ottawa | yes | no | no | 15 | Posts early bird and festival posters in Ottawa. Record locations postered. Vehicle an asset. |
| Filled | Postering Crew - Guelph | yes | no | no | 15 | Posts early bird and festival posters in Guelph. Record locations postered. Vehicle an asset. |
| 2010 | Events Crew Chief | yes | no | yes | 50 | Works closely with the Communications Coordinator to plan and execute various public events, including Canada Day Parades in Cobourg and Grafton, Gala in February, SVFF In The Schools program, Songwriters Showcase, Opening of Summer Office, Chili Cook-off, Dragon Boat Races, and other promotional activities. Responsible for tracking crew hours. Event planning experience an asset. |
| 2010 | Events Crew | yes | no | yes | 20 | Work with the Events Crew Chief on executing public event plans. |
| 2010 | Media Relations Crew Chief | yes | no | no | 100 | Works closely with the Communications Coordinator on all aspects of planning, developing and designing marketing and promotional material for the festival. This includes overseeing the writing and distribution of all media releases and invitations, and promotional messaging. Annually reviews media contact list to ensure accuracy. Responsible for tracking crew hours. |
| 2010 | Media Crew | yes | no | no | 50 | Works closely with the Media Relations Crew Chief on all aspects of planning, developing and designing promotional material for the festival. These will include posters, tickets, media material, business cards, etc. |
| Filled | Website Crew Chief | yes | no | yes | 50 | Works closely with Artistic Director and Communications Coordinator to ensure that existing website is current, informative, meaningful & effective as a tool for generating interest and action. |
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FUNDRAISING :: back to top
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| Status | Role | Pre- Festival Role | During Festival Role | Post- Festival Role | Hours Req'd | Detailed Description of Role |
| 2010 | Fundraising Coordinator | yes | yes | yes | 800 | Working with the Executive Director, this role is responsible for overseeing and organizing the street-level fundraising campaign. Supports the fundraising team. Coordinates mailings for individual and business donor requests, seeks new sponsors and, with crew chiefs, manages data files and financial records for donations, communicates with the web master regarding posting sponsors to the website. Good organizational skills and computer skills in Word and Excel needed. |
| 2010 | Fundraising Assistant Coordinator | yes | no | yes | 100 | Assists the Fundraising Coordinator. This position requires strong communication and organizational skills. Responsible for tracking crew hours. Strong computer skills are an asset. |
| 2010 | Fundraising Data Manager | yes | no | yes | 100 | Manages data entries and maintenance of spreadsheets for tracking donors and donations. Requires skill with data management programs and strong organizational skills. |
| Filled | General Fundraising Crew Chief | yes | no | yes | 50 | Communicates with the general fundraising volunteers to ensure that the timelines are supported. Collects bi-weekly call-out reports from the crew members and assists with any incomplete calls for each cycle. Responsible for tracking crew hours. Requires strong organizational and communication skills. Computer skills are an asset. |
| 2010 | General Fundraising Crew | yes | no | no | 50 | Contacts assigned donors by phone to request cash donations. Report to the General Fundraising Crew Chief. Requires good communication skills. Skill with Word an asset. |
| Filled | Grant Writing Crew Chief | yes | no | yes | 50 | This is a year round role to help prepare grant applications for SVFF. Excellent writing skills required. |
| 2010 | Fundraising Events Crew Chief | yes | no | yes | 50 | A year-round role to assist in coordination of fundraising events and initiatives for SVFF |
| Filled | Fundraising Events Crew | yes | no | yes | 20 | A year-round role to assist the Fundraising Events Crew Chief in coordination of fundraising events and initiatives for SVFF |
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HOSPITALITY :: back to top
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| Status | Role | Pre- Festival Role | During Festival Role | Post- Festival Role | Hours Req'd | Detailed Description of Role |
| Filled | Hospitality Coordinator | yes | yes | yes | 500 | Year round Board appointed Yellow Shirt Role. Represents Hospitality on the Organizing Committee. The Hospitality Co-ordinator is an energetic, organized optimistic person who loves bedlam, fun and good food. Responsible for the health and safety of a large crew of cooks and dishwashers, the food safety of the volunteers and performers at the festival, and the nourishing of bodies and souls throughout the festival. Food Handling course and cooking experience are assets. |
| Filled | Hospitality Assistant Coordinator | yes | yes | yes | 250 | The Hospitality Assistant Coordinator is a multi-tasking foodie, with the ability to problem solve and create delicious food out of thin air, who loves to work in a crowded environment with lots of action and activity. Responsible for tracking crew hours. This job requires many hours prior to the festival of meetings, phoning and organizing. Food Handling course and cooking experience are assets. |
| Filled | Sourcing & Set-up Crew Chief | yes | yes | no | 50 | Seasonal role - May to September. You are available to source food prior to the festival and especially the week before the festival - leading the crew changing a field into a kitchen! This is the job for you if you can read a floorplan, know the county, and can direct volunteers in both kitchen organization and meal prep. Responsible for tracking crew hours. Food Handling course and cooking experience are assets. |
| Filled | Kitchen Set-up & Prep Crew | yes | no | no | 24 | You are available the week before the festival - helping to change a field into a kitchen! Once we have the counters in place, and the stoves are working, we gather foods from all around the county, and slice and dice and get things prepped for the coming festival. Food Handling course and cooking experience are assets. |
| Filled | Advance Meals | yes | no | no | 20 | Prepares meals for crews on site during the week before the festival. |
| Filled | Breakfast Crew Chief | no | yes | no | 25 | You are a morning person - smiling from the moment your feet hit the ground! You are up before sun-up, giving leadership to other morning people! You and your crew help the rest of the festival off to a great day! Responsible for tracking crew hours. Food Handling course and cooking experience are assets. |
| Filled | Breakfast Crew | no | yes | no | 13 | You are the highlight of the volunteer's morning - the maker of coffee and all things good for breakfast. You have an early morning (you start at 6am), but you are done early on Saturday and Sunday! Dish washing when needed. Food Handling course and cooking experience are assets. |
| Filled | Lunch Crew Chief | no | yes | no | 25 | You give leadership to the lunch crew - the 'swing shift' helping clean up from breakfast, and getting lunch on the table and cleaned up to make room for the supper crew coming in behind you. You can think on your feet (which are constantly moving), and problem solve well. Responsible for tracking crew hours. Food Handling course and cooking experience are assets. |
| Filled | Lunch Crew | no | yes | no | 13 | The lunch crew is the 'swing shift' helping clean up from breakfast, and getting lunch on the table and cleaned up to make room for the supper crew coming in behind you. Lunch is when you see lots of musicians coming to the hospitality kitchen for breakfast! You spend from 9am - 3pm in the kitchen - it's the most "civilized" of the shifts! Dish washing when needed. Food Handling course and cooking experience are assets. |
| Filled | Supper Crew Chief | no | yes | no | 25 | The hospitality kitchen is a fast paced place with lots of hungry volunteers, lots of performers, and lots of busy cooks in the kitchen. If you like to sing, cook, chop and laugh, and like to give leadership to the same kind of people, this is the right place for you! Responsible for tracking crew hours. Food Handling course and cooking experience are assets. |
| Supper Crew | no | yes | no | 13 | Supper is when the place is hopping. Lots of hungry volunteers, lots of performers, lots of busy cooks in the kitchen. You are working from just after lunch to early evening. If you like to sing, cook, chop and laugh, this is the right place for you! Dish washing when needed. Food Handling course and cooking experience are assets. | |
| Dish Crew Short Shifts | no | yes | no | 2 | Short shifts to make up hours. The dish crew is two hours of wet fun in the hospitality kitchen during and after each meal. If you like a fast paced environment for short spurts this is the place for you. A sense of humour an asset. | |
| Filled | Back Stage Hospitality Host | no | yes | no | 12 | The Back Stage Host takes care of performers at the barn, sustaining them with cheerfulness, food and beverages to keep them smiling and playing. Responsible for keeping the back stage area tidy. Also keeps Hospitality tent beverage table stocked and tidy. |
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PERFORMER SERVICES :: back to top
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| Status | Role | Pre- Festival Role | During Festival Role | Post- Festival Role | Hours Req'd | Detailed Description of Role |
| Filled | Performer Services Coordinator | yes | yes | yes | 500 | Year round Board Appointed role. Responsible for coordinating the development, distribution, collection and tracking of all performer packages (contracts, info sheet, Tech rider, hospitality needs). Organize and oversee performer payroll. Requires organized person with computer skills, a fax, regular phone and email correspondence, attendance at month OC planning meetings and area specific meetings |
| Filled | Performer Services Assistant Coordinator | yes | yes | yes | 100 | Assists Performer Services Coordinator as needed/requested in advance and during the festival (March to Oct). Computer skills and good communications skills an asset. Involves coordination of artist food, accommodation, and transportation needs, scheduling crews, soliciting In-Kind donations, managing logistics. |
| 2010 | Performer Accommodations | yes | no | no | 24 | Assists Performer Services Assistant Coordinator to solicit and arrange in-kind donations for performer accommodations. |
| Filled | Performer Services Crew Chief | yes | yes | yes | 50 | Reports to Assistant Coordinator. Organizes and oversees backstage area, performer hospitality, lock-up. Coordinates CD inventory with Music Market (Merch Tent) Crew Chief. |
| Filled | Technical Services Crew Chief | yes | yes | yes | 50 | Organizes & oversees all 3 day stages, stage power, sound equipment, schedules & crews. Creates inventory and solicits “In Kind” contributions. Schedules and transports all local/rental/in kind equipment. Communicates directly with hired Mainstage Sound Crew regarding Mainstage sound/lighting/power needs and coordination of tech riders. Responsible for tracking crew hours. Must be well organized, pro-active, and highly competent with stage/sound equipment. Reports to Assistant Coordinator. |
| Filled | Side Stage Sound Board Operator | no | yes | no | 15 | Weekend role reporting to the Technical Services Crew Chief. Responsible for set up and tear down of sidestage sound systems and operation of side stage sound board during Saturday and Sunday workshop concerts. Must be qualified to use stage sound systems (*Practical experience or SVFF endorsed training). |
| Filled | Main Stage - Stage Manager | no | yes | no | 15 | Assists set up and strike of stage equipment. Liaises with hired Main Stage Sound Crew. Oversees backstage area and manages mainstage Friday, Saturday and Sunday. Patient, clear communicator with extensive sound system/stage experience. Reports to the hired Sound Company and Performer Services Coordinator. |
| Filled | Main Stage - Tech Assistant | no | yes | no | 15 | Assists set up and strike of stage equipment. Patient, clear communicator with extensive sound system/stage experience. Reports to the Stage Manager and hired Sound Company. |
| Filled | Back Stage Lock-up | no | yes | no | 15 | Oversees secure Instrument Lock-up in backstage area. Lifts and handles instruments. Reports to Performer Services Crew Chief. |
| Filled | Side Stage Host | yes | yes | no | 12 | Emcees daytime workshop stage. Responsible for welcoming all artists at the side stage, ensuring stage is ready for start time, starting each workshop on the hour, introducing the workshop to the audience, introducing each artist, prompting 5 minutes to end of workshop at 45 mins past the hour, ending workshop on time at 10 minutes to the hour. Responsible for moderating a symposium. Some advance prep work required for symposium. |
| Performers' Chauffeur | yes | yes | yes | 20 | Picks up performers arriving at the airport, bus or train, and returns them to make departure times. Picks up and drops off at hotel in morning and at evening/night. Must have valid G driver's license. Reports to Performer Services Crew Chief. | |
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PRODUCTION :: back to top
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| Status | Role | Pre- Festival Role | During Festival Role | Post- Festival Role | Hours Req'd | Detailed Description of Role |
| Filled | Production Coordinator | yes | yes | yes | 500 | Year round Board appointed role. Responsible for helping fellow committee members track important tasks and dates and for managing production aspects of the festival, such as the daytime access needs of volunteers, performers, contributors and the public. |
| 2010 | Production Assistant Coordinator | yes | yes | yes | 100 | Coordinate, train and supervise festival access staff. Responsible for tracking crew hours. |
| Filled | Access Crew Chief | yes | yes | yes | 75 | Coordinates all on site access needs for volunteers and contributors, and for public (wristbands, food passes, lanyards, name badges), under direction of Production Coordinator. Responsible for tracking crew hours. |
| Access Crew | no | yes | no | 12 | May be assigned to a variety of roles, including wristbanding people and providing day-time security at various gates. | |
| Filled | Camp Check-In Crew Chief | no | yes | no | 15 | Leads crew for public and volunteers checking in for camping during the festival. Responsible for tracking crew hours. Begins on Friday of festival. |
| Filled | Camp Check-In Crew | no | yes | no | 12 | Assist with checking in public and volunteers at camping gate. |
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PUBLIC FOOD :: back to top
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| Status | Role | Pre- Festival Role | During Festival Role | Post- Festival Role | Hours Req'd | Detailed Description of Role |
| Filled | Public Food Coordinator | yes | yes | yes | 150 | Year round Board appointed Yellow Shirt Role. Represents Public Food on the Organizing Committee. Finds and arranges delivery of all equipment, coordinates load in and out, liaises with vendors once contract in place. Coordinates with Site Coordinator for power and lighting needs, communications, and eco team issues. |
| Filled | Provisions Crew Chief | yes | yes | yes | 50 | Supervises Pre & Post Festival Cooks to prepeare apple crisp, and food for Showcase of Delectables. Sources and obtains food supplies for SVFF and Community booths at festival. Monitors and maintains food supplies during festival. Responsible for tracking |
| Filled | Pre- and Post Festival Cook | yes | no | yes | 18 | Mixes topping; washes, peels, and slice apples; assembles and bakes crisp. Transport. Post festival also involves serving at the Showcase of Delectables. |
| Filled | Prep & Serve Crew Chief | yes | yes | no | 40 | Work closely with the Public Food Coordinator in all aspects of running the SVFF and Community booths. Coordinates crew shifts in SVFF booth. Welcomes vendors as they arrive and is available to trouble shoot for them if Coordinator is not available. Responsible for tracking crew hours. |
| Filled | Prep and Serve Crew | no | yes | no | 12 | Wash & slice tomatoes; scrub & wrap potatoes; shuck corn; set out condiments on serving counter, serve public. |
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RESOURCES :: back to top
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| Status | Role | Pre- Festival Role | During Festival Role | Post- Festival Role | Hours Req'd | Detailed Description of Role |
| Filled | Resources Coordinator | yes | yes | yes | 500 | Year round Board appointed Yellow Shirt Role. Updates itemized inventory of tents and other assets. Inspects all inventory annually and monitors repair list. Arranges pick-up and return of tents, tables, ice cream freezer, refridgerators, mats, BBQs, etc. Communicates with the in-kind donations volunteers to ensure that the timelines are met. Vehicle necessary. Responsible for tracking crew hours. |
| 2010 | Inventory Recording Crew | yes | no | yes | 24 | This is the role for you if you are organized and love systems. This role will involve cataloging our festival inventory and recording them in a system that will be easy to keep up to date. This job will require moving around the festival site several times a day and working with the set up and tear down crews and helping them as necessary. |
| 2010 | In-Kind Donors Crew | yes | no | no | 50 | This is the role for you if you know Northumberland County and what rocks to look under to find in-kind donors for everything from soup to nuts. You are good with people, don't mind contacting prospective donors by phone and in person, and have a good grasp of what the festival adds to our community. |
| 2010 | Couriers | yes | no | yes | 20 | Collects donations from donors. Will report to Fundraising Coordinator. Requires access to transportation. |
| Filled | Delivery Crew | yes | no | yes | 20 | Assists the Resources Coordinator to find, transport and return borrowed or rented items. Must be able to lift reasonable weights. Vehicle an asset. |
| 2010 | Gofer - Pre-festival | yes | no | no | 20 | Courier for all areas of the festival, available week before festival. Reports to Resource Coordinator. Valid driver's licence required. Experience driving a van preferred. |
| 2010 | Gofer - Festival | no | yes | no | 12 | Courier for all areas of the festival, available during festival. Reports to Resource Coordinator. Valid driver's licence required. Experience driving a van preferred. |
| 2010 | Gofer - Post Festival | no | no | yes | 15 | Courier for all areas of the festival, available week after festival. Reports to Resource Coordinator. Valid driver's licence required. Experience driving a van preferred. |
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SITE :: back to top
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| Status | Role | Pre- Festival Role | During Festival Role | Post- Festival Role | Hours Req'd | Detailed Description of Role |
| Filled | Site Coordinator | yes | yes | yes | 1000 | Year round Board appointed Yellow Shirt Role. Represents Site on the Organizing Committee. Coordinates all aspects of site preparation and maintenance, including buildings, grounds, electrical, water supply, safety, security, parking and traffic control, weed control, etc. Ongoing communications with all Site areas. |
| Filled | Site Assistant Coordinator | yes | yes | yes | 100 | Works closely with the Site Coordinator both before and during the festival to prepare the site for the festival, and monitor the site during the festival. Physical ability and construction knowledge required. Attends pre-festival meetings. |
| Filled | Advance Setup Crew Chief | yes | no | no | 50 | Works closely with the Site Coordinator to prepare every aspect of the site prior to the festival including construction, fencing, grass cutting, etc. Physical ability and construction knowledge required. Attends pre-festival meetings. Available weekdays and weekends. Responsible for tracking crew hours. |
| Filled | Advance Site Setup Crew | yes | no | no | 24 | Hard working and willing folks assist with grounds preparation and set up in advance of the festival. Weekend availability and a vehicle will be essential. Potentially a physically demanding task. |
| Advance Set-up Short Shift | 4 | Short shifts as needed to complete volunteer hours. During week prior to festival, hard working and willing folks assist with grounds preparation and set up in advance of the festival. Potentially a physically demanding task. | ||||
| Filled | Weed Control Crew | yes | no | no | 24 | Works with the Advance Set-up Crew Chief to identify problem areas on site, develop a plan to keep weeds down, and implement that plan as needed throughout the summer. Requires understanding of the type and use of weed killers. |
| Filled | Operations Crew | yes | yes | no | 50 | Up to 2 months before festival, works closely with the Advance Set-up Crew Chief to plan, design and construct all permanent and semi-permanent site facilities including workshop stages, entrances, etc. Physical ability required. Construction knowledge an asset. |
| Filled | Signs Crew Chief | yes | yes | no | 50 | Up to 2 months prior to the festival and during festival, works closely with Site Coordinator to plan and produce miscellaneous on-site and off-site signs. Attends pre-festival meetings. Responsible for tracking crew hours. |
| Filled | Sign Painter | yes | yes | no | 24 | Up to 2 months prior to Festival, takes direction from the Signs Crew Chief to paint various Festival signs. |
| Filled | Sign Placer | yes | no | yes | 12 | Starts Monday before festival to after festival, puts up and takes down roadway signs and on-site signs. Reports to Signs Crew Chief. |
| Filled | Sign Painter Short Shift | yes | no | no | 2 | Short shift as needed to complete volunteer hours, Thursday evening or Friday. Paints last minute signs. Reports to Signs Crew Chief. |
| Filled | Electrical Crew Chief | yes | yes | no | 50 | Up to 2 months prior to and during festival, works closely with Site Coordinator to plan and lay out all electrical requirements for lighting and sound in music, food, and artisan areas. Attends pre-festival meetings. Responsible for tracking crew hours. MUST be certified electrician. |
| Filled | Electrical Crew | yes | yes | no | 24 | Up to 2 months prior to and during festival, assists Electrical Crew Chief in laying out electrical wires and completing all electrical needs. MUST be certified electrician. |
| Filled | Cozy Up Crew | no | yes | no | 15 | Patrols the public campground encouraging campers to take up the minimum amount of space they need, so more tents fit in the camp area. Must be available from 11:00 Friday of festival. |
| Filled | Security Crew Chief | yes | yes | no | 100 | Responsible for developing a security plan and for round-the-clock security of the site during the Festival including gate control, wrist band checks, night patrol. Supervises up to 30 volunteers. Attends pre-festival meetings. Responsible for tracking crew hours. |
| Filled | Security Assistant Crew Chief | no | yes | no | 16 | Assists Security Crew Chief as requested. Must be over 18. |
| Day Security Crew | no | yes | no | 12 | Takes direction from the Security Crew Chief or Assistants to ensure a safe and secure site for all attendees throughout the weekend. Requires appropriate clothing and footwear for all weather and ground conditions. | |
| Night Security Crew | no | yes | no | 16 | Takes direction from the Security Crew Chief or Assistants to ensure a safe and secure site for all attendees throughout the weekend. Requires appropriate clothing and footwear for all weather and ground conditions. Mature volunteers needed for night patrol. Must be over 18. | |
| Filled | Parking/Traffic Crew Chief | yes | yes | no | 100 | Responsible for developing a traffic control plan, and traffic control directing attendees on site. Supervises up to 40 volunteers. Attends pre-festival meetings. Responsible for tracking crew hours. |
| Filled | Parking Assistant Crew Chief | yes | yes | no | 20 | Assists Parking & Traffic Crew Chief to prepare parking areas week of the festival and as requested during the festival. Must be at least 16 years of age. |
| Parking/Traffic Crew | no | yes | no | 12 | Takes direction from the Parking/Traffic Crew Chief or Assistants to ensure safe traffic control and orderly on-site parking. | |
| Parking Crew Short Shifts | no | yes | no | 4 | Short shifts as needed to complete volunteer hours, takes direction from the Parking/Traffic Crew Chief or Assistants to ensure safe traffic control and orderly on-site parking. | |
| Filled | Eco Team Crew Chief | yes | yes | yes | 50 | Responsible for composting, recycling and non-recyclable waste management stations. Works with Site Coordinator to plan locations of stations and sets up stations before gate opens. Coordinates Eco Team. Attends pre festival meetings. Responsible for tracking crew hours. |
| Eco Assistant Crew Chief | yes | yes | no | 20 | Assists Eco Team Crew Chief to prepare composting, recycling and non-recyclable waste management stations prior to opening of the festival and as requested during the festival. | |
| Eco Team | no | yes | no | 12 | Monitors and ensures compliance at composting, recycling and non-recyclable waste stations. Empties receptacles for on-site disposal. | |
| Filled | Tear Down Crew Chief | yes | no | yes | 50 | Responsible for tearing down all temporary aspects of the site, including signage, tents, fencing, etc. Works with Resources Coordinator to ensure all assets are inventoried. Attend pre festival meetings. Responsible for tracking crew hours. This task will take up to a week after the festival closes. |
| Filled | Tear Down Crew | no | no | yes | 24 | Assists Tear Down Crew Chief in tearing down site and assisting Resource Coordinator to inventory assets. Should be available Sunday, Monday, and next two Saturdays after festival, but expect shifts to be spread out across the week following the festival. Access to a vehicle is an asset. |
| Tear Down Short Shift | no | no | yes | 2 | 2-8 hr short shift as needed to complete volunteer hours, on Monday following festival to assist Tear Down Crew as directed by Tear Down Crew Chief. | |
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VILLAGE :: back to top
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| Status | Role | Pre- Festival Role | During Festival Role | Post- Festival Role | Hours Req'd | Detailed Description of Role |
| Filled | Village Coordinator | yes | yes | yes | 500 | Year round Board appointed Yellow Shirt Role. Represents the Artists’, Family and Children’s’, Sustainable Living and Wellness Villages on the Organizing Committee. Organizes a call for submissions; contacts potential contributors; oversees the selection process of contributors. Meets with village crew chiefs to oversee all aspects of village operations. Requires significant availability before, during and after festival. |
| Filled | Village Assistant Coordinator | yes | yes | no | 100 | Seasonal role from May to September, assisting Village Coordinator with all aspects of the Artists’, Family and Children’s’, Sustainable Living and Wellness Villages activities. Meets with Village Coordinator and village crew chiefs monthly, to become fam |
| Filled | Artists' Crew Chief | yes | yes | yes | 100 | Works closely with Village Coordinator on all tasks related to Artists’ Village. Requires good communication and organizational skills and an understanding of the philosophy of the festival as well as an interest and resourcefulness in the arts field and community. Responsible for tracking crew hours. Requires significant availability before and during festival, and minimal time after festival. |
| Filled | Artists' Host | no | yes | no | 12 | Works with Artists' Village Crew Chief to meet, greet and direct contributors as they come on to the village site. Acts as host to the artist contributors during village hours for general assistance and relief. All hours completed during the festival. |
| Filled | Artists' Workshop Host | yes | yes | no | 24 | Works closely with the Village Coordinator and Artists' Village Crew Chief to develop, plan and facilitate workshop activities. Requires minimal availability pre-festival and significant availability during the festival. |
| Filled | Family & Children's Crew Chief | yes | yes | yes | 60 | Works closely with the Village Coordinator to develop an exciting, safe and welcoming area for children and families. Contacts potential contributors and meets with volunteers to arrange police checks and training regarding festival activities, policies and philosophy. Responsible for tracking crew hours. Requires significant availability before and during festival, and minimal time after festival. Police reference check required- contact Volunteer Coordinator for details. |
| Filled | Family & Childrens' Guest Programmer | yes | yes | no | 50 | Works with Family & Children's Village Crew Chief to prepare specialized programming for village activities. Police reference check required- contact Volunteer Coordinator for details. |
| Filled | Family and Children’s Crew | no | yes | no | 15 | Assists the Family & Children's Village Crew Chief to facilitate activities and ensure child safety during the festival. Assists children of various age levels with art projects, dispensing art supplies and assisting with clean up. Some pre festival training may be required; most hours are completed during the festival. Police reference check required- contact Volunteer Coordinator for details. |
| Filled | Sustainable Living Crew Chief | yes | yes | yes | 100 | Works closely with Village Coordinator. Requires good communication and organizational skills and an understanding of the philosophy of the festival as well as interest and resources within the Sustainable Living field and community. Responsible for tracking crew hours. Requires significant availability before and during festival, and minimal time after festival. |
| Filled | Sustainable Living Assistant Crew Chief | yes | yes | no | 24 | Works closely with Sustainable Living Village Crew Chief. Assists with set up and hosting of all area activities. Requires minimal availability pre festival and significant availability during the festival. |
| Filled | Sustainable Living Resource Tent Host | no | yes | no | 12 | Assists Sustainable Living Crew Chief and Assistant to host the Resource Tent, maintaining and becoming familiar with materials to offer to the public. All hours completed during the festival. |
| Filled | Wellness Crew Chief | yes | yes | yes | 100 | Works closely with Village Coordinator. Requires good communication and organizational skills and an understanding of the philosophy of the festival as well as interest and resources within the Wellness field and community. Responsible for tracking crew hours. Requires significant availability before and during festival, and minimal time after festival. |
| Filled | Wellness Assistant Crew Chief | yes | yes | no | 24 | Works closely with Wellness Crew Chief. Assists with set up and hosting of all area activities. Requires minimal availability pre festival and significant availability during the festival. |
| Filled | Wellness Resource Tent Host | no | yes | no | 12 | Assist Wellness Crew Chief and Assistant to host the Resource Tent, maintaining and becoming familiar with materials to offer to the public. All hours completed during the festival. |
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VOLUNTEERS :: back to top
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| Status | Role | Pre- Festival Role | During Festival Role | Post- Festival Role | Hours Req'd | Detailed Description of Role |
| Filled | Volunteer Coordinator | yes | yes | yes | 1000 | Year round Board appointed Yellow Shirt Role. Represents the volunteers on the Organizing Committee. Recruits, assigns and coordinates volunteers. Maintains volunteer database. Provides training and support to Committee members, crew chiefs and volunteers. Plans and facilitates volunteer events prior to and after the festival. |
| 2010 | Assistant Volunteer Coordinator | yes | yes | yes | 60 | Works closely with Volunteer Coordinator. Requires significant availability before and during festival, and minimal time after festival. Responsible for tracking crew hours. Good “people” skills necessary. Word processing and organization skills are assets. |
| Filled | Check-In Crew Chief | yes | yes | no | 50 | Coordinates Check-In Crew to meet, greet and direct volunteers, vendors, artists, artisans, and media as they arrive at the festival site. Responsible for tracking crew hours. Requires some availability prior to and significant time commitment during the festival. Good organizing, 'people' skills necessary. |
| Filled | Check-In Prep Crew | yes | no | no | 15 | Assists Check-In Crew Chief to inventory t-shirts, sort & fill check-in envelopes with ethics sheets, wristbands, meal tags, etc. |
| Filled | Check-In Crew | no | yes | no | 12 | Staffs the Check-In tent to meet, greet and direct media, musicians, vendors, villagers and volunteers as they come on to the festival site. Distributes registration materials to arrivals. Check-In starts on Thursday at noon. Coordinates shifts with the Check-In Crew Chief. |
| Filled | Floater Crew | no | yes | no | 16 | Works under direction of Volunteer Coordinator, to assist musicians to load and unload equipment; delivers water to site locations as needed; may fill in for any other festival role, so you must be familiar with all areas of the festival. All hours completed during the festival. Good “people” skills and an ability to be flexible will be necessary, and must have previously been a Shelter Valley Folk Festival volunteer. Police reference check required- contact Volunteer Coordinator for details. |
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BOARD & COMMITTEE MEMBERS :: back to top
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| Board and Committee Members | Yes | No | Yes | A member of the Board of Directors of the SVFF or a Standing Committee member, who has not volunteered for another festival role. ONLY AVAILABLE TO CURRENT MEMBERS OF THE BOARD OF DIRECTORS OR STANDING COMMITTEE MEMBERS OF SVFF. | ||
